Virtual meeting/Net meeting/Online meeting lets the people and businesses from all corners of the world to communicate using video-teleconference tools (VTC software) like Microsoft’s Skype, Adobe’s Connect and Google’s Hangouts. Virtual meetings use video, audio, and text messaging technology to connect, share information /data and link up online in real-time without any physical presence requirement offering convenience and significant cost saving for the business.
Technology is changing how meetings happen and all one need is a computer with internet connection. Virtual meeting allows people located in multiple locations in conducting a live meeting.
Technology plays a vital role in organizing the virtual meetings by shrinking the distance between companies and their employees and clients allowing the business to grow at the convenience of the people involved.
Audio Only Virtual Meeting:-
This kind of virtual meeting makes use of audio-only devices, such as phone conferences. Here, phone systems are set up to handle calls to several participants at once, then used with speakers and other features so a number of people are able to talk and participate. Audio-only virtual meeting is best suited for quick delegation or coordination meetings and need to be combined with screen-sharing software for its functionality.
Web and Video Conference:-
For this kind of virtual meeting, all you need is a web camera to see those you’re meeting with, share visual presentations. Video chatting applications like Skype for instance, allows you to add participants to your meeting and share video, documents and presentations all from your computer.
Instant messaging uses social networking sites to allow participants to communicate quickly at one-go. While video conferencing is ideal for longer presentations and meetings, instant messaging is best suited for relaying shorter pieces of information. MSN Messenger, Facebook chat and AOL Instant Messenger are some most commonly used instant messaging tools.
Virtual meetings use asynchronous tools to help wrap up loose ends and solidify decisions made during the meeting. For this social networking, email and databases are required to ensure all participants are on the same page.